AVL Italia S.R.L. offers a job in Italy (IT) as

Invoicing Specialist and Order Processing Coordinator

Addetto fatturazione attiva e order processing

The Order Processing & Account receivables Coordinator requires the ability to work on her/his own to cover all commercial tasks from order intake to delivery and invoicing of customer orders, coordination of tasks with internal departments order fulfillment, logistics, export, external partners such as customers and banks. In customer order management, the Order Processing & Account receivables Coordinator is therefore responsible for checking each new order or contract received from the sales department or the customer before entering it into SAP.

Responsibilities:

• In customer order management, the Order Processing & Account receivables Coordinator is therefore responsible for checking each new order or contract received from the sales department or the customer before entering it into SAP:
  • Content of the calculation (sales article, prices, gross margin) based on the Offer-file.
  • Product or project order (GPN available).
  • Non-standard items included (internal notes available).
  • Delivery date.
  • Terms & Conditions.
  • Payment Terms (contractual and/or documentary credit (‘L/C’ i.e. Letter of Credit)).
  • Incoterm and mode of transportation.
  • Description of goods (required: non-wood Declaration, Certificate of origin, Certificate of Quality, Inspection Certificate, Certificate of Acceptance whenever applicable).
  • Warranty, liabilities, penalties.

• New orders have then to be registered and entered into SAP SD (sales order) and have to be communicated to internal departments to fulfill order processing.

  Entering new orders in SAP SD system and next steps in process: 

  • Register new Sales order by using the offer file (AZA file + future process: AVL Quote to SAP SD quote).

  • Enter all relevant commercial information (contractual and / or documentary credit terms & conditions) in the SAP SD sales order. 

  • Check sales price, discount agreements, costs and gross margin.

  • Provide order confirmation on receipt of confirmed delivery dates by SAP.

  • Processing of documentary credits & payments on documentary collection basis. 

  • Processing of any kind of bank guarantees related to sales orders (projects).

  • Bid Bonds; guarantees for advance payment, for performance, for warranty period.

  • On readiness of goods – given status form order handling and logistics:

  • prepare complete set of shipping documents complying with documentary credit terms & conditions whenever applicable.

  • hand over shipping documents to export department to arrange shipment and to clear the. goods for export customs clearance.

  • secure insurance coverage.

  • Shipping advise to Project Leader or end user (customer.

  • Follow up of pending (final) payments by monitoring the Final-Acceptance status.

  • INVOICING.

Profile:

• Knowledge of active invoicing.
• Knowledge in the use of SAP, Word, Excel.
• Knowledge in Import/Export.
• Ability to work independently to perform complete jobs.
• Previous experience in the role of at least 3 years.

We offer:

• Training programs.
• The opportunity to work in an international context, in a friendly and dynamic environment with highly qualified people.

Interested?
If so, please use our online application tool to send your application to AVL!