Purchasing Administrator

YOUR RESPONSIBILITIES:

The role of the purchasing administrator contains the below activities. The allocation of tasks will be confirmed at commencement of the role and may change over time depending on capacities:
• Review and post month end accruals additions
• Raise and reconcile purchase orders for both third party and intercompany purchases
• Administer the purchasing and supplier system and process the onboarding of new suppliers
• Liaise with the business for the monthly update of the supplier KPl's
• Issue and maintain the non-disclosure requirements and other compliance matters during the supplier onboarding process as well as periodic reviews of such requirements
• Conduct continuous or annual supplier evaluations relating to credit ratings, vendor classification or company checks
• Produce cost centre reports & nominal code breakdowns
• Carry out month end reviews for purchase ledger accruals postings
• Support credit card processing
• Any other ad hoc duties required by the Financial Controller
Further tasks that may be applicable for support of the Purchase Ledger function:
• Process invoices and supplier credit notes onto appropriate computerised accounts management system and haise with suppliers to resolve any issues
• Gain authorisation and receipt confirmations for invoice payments
• Process the payment runs on the bank twice per month ensuring suppliers are paid on time to maintain good supplier relationships, company credit rating and reputation
• Maintain the prepayments schedule and process the month end prepayments journal
• Generate and annotate the aged creditor report for month end